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Public Hearing on Proposed Plans, Specifications, Contract and Estimated Costs

Notice is hereby given that a public hearing will be held by the City of Webster City, Iowa on the proposed plans, specifications, form of contract and estimate of cost for the Boone River Trail Concrete Panel Replacement Project at its meeting at 6:05 p.m. on the 3rd day of October, 2022, in said City Council Chambers, Webster City City Hall, 400 Second Street, Webster City, Iowa 50595.

Time and Place for Filing Sealed Proposals

Sealed proposals, subject to the conditions contained herein, will be received at the office of the City Clerk in City Hall, 400 Second Street, Webster City, Iowa, 50595, until 10:00 a.m. according to the clock in said City Council Chambers on the 27th day of September, 2022 for:

Construction of Boone River Trail Concrete Panel Replacement Project, as hereinafter described in general and as described in detail in the plans and specifications now on file in the office of the City Clerk, Webster City, Iowa.

Time and Place Sealed Proposals will be Opened and Considered

Sealed Proposals received will be opened, read aloud and tabulated at 10:05 a.m. according to the clock in said City Council Chambers on the 27th day of September, 2022. Bids will be considered by the City Council at its meeting on the 3rd day of October, 2022 at 6:05 p.m.  The City Council may award a contract at said meeting, or at such other time and place as shall then be announced. Prior thereto, at said time specified above, in the City Council Chambers at Webster City Hall, a hearing will be held on the proposed plans, specifications, form of contract, and estimate of cost for said improvements, and at said hearing any interested person may appear and file objections thereto.

Contract Documents

Plans and specifications governing the construction of the proposed improvements have been prepared by the City’s Engineering Tech/Project Coordinator, which plans and specifications and the proceedings of the Owner referring to and defining said proposed improvements are hereby made a part of the Notice by reference, and the proposed contract shall be executed in compliance therewith.  A copy of said plans, specifications and form of contract is now on file in the office of the City Clerk and may be examined at Webster City City Hall, 400 Second Street, Webster City, Iowa 50595.

An electronic copy of the Contract Documents is available by contacting Dedra Nerland, Public Works Management Assistant at dnerland@webstercity.com for no cost. Paper copies of the contract documents are available upon request.

General Nature of the Public Improvement

BOONE RIVER TRAIL CONCRETE PANEL REPLACEMENT

The Boone River Trail Concrete Panel Replacement project is found at three locations on a 5.7 mile concrete trail located in Webster City that sits along the Boone River.  The trail begins at Des Moines Street and connects to Briggs Woods Park with a small gap on Ohio Street along the City’s Wastewater Treatment Plant.  The project includes removal of existing concrete, surface adjustment to meet grade, 3” compactable material for pit run, 4” PCC concrete for trail tying into existing panels and surface restoration including seeding at two (2) locations:

Location 1: 151 Lineal Feet

Location 2: 40 Lineal Feet

Bid Security

The bid security must be in the minimum amount of 5 percent (5%) of the total bid amount including.  Bid security shall be in the form of a cashier’s check or a certified check, drawn on an FDIC insured bank in Iowa or drawn on an FDIC insured bank chartered under the laws of the United States; or a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States; or a bid bond executed by a corporation authorized to contract as a surety in Iowa or satisfactory to the Jurisdiction.  The bid bond must be submitted on the enclosed Bid Bond form as no other bid bond forms are acceptable.  All signatures on the Bid Bond must be original signatures in ink; facsimile (fax) of any signature or use of an electronic signature on the Bid Bond is not acceptable.  Bid security other than said Bid Bond shall be made payable to City of Webster City, Iowa.  “Miscellaneous Bank Checks,” and personal checks, as well as “Money Orders” and “Traveler’s Checks” issued by persons, firms, or corporations licensed under Chapter 533C of the Iowa Code, are not acceptable bid security.

The bid security shall be made payable to the City Clerk of the City of Webster City, Iowa.

The bid security must not contain any conditions either in body or as an endorsement thereon. The bid security shall be forfeited to the City as liquidated damages in the event the successful bidder fails or refuses to enter into contract within ten (10) days after the award of contract and post bond satisfactory to the City insuring the faithful fulfillment of the contract and the maintenance of said work, if required, pursuant to the provisions of this notice and the other contract documents.

Performance, Payment and Maintenance Bond

Each successful Bidder will be required to furnish a corporate Surety Bond in an amount equal to one hundred percent (100%) of its Contract price.  Said Bond shall be issued by a responsible Surety approved by the City of Webster City and shall guarantee the faithful performance of the Contract and the terms and conditions therein contained and shall guarantee the prompt payment of all material and labor, and protect and save harmless the City of Webster City from claims and damages of any kind caused by the operations of the Contract and shall also guarantee the maintenance of the improvement caused by failures in materials and construction for a period of two (2) years from and after acceptance of the Contract.

Davis-Bacon Wage Rate Compliance

Davis-Bacon wage rates apply to this Contract and all sub-contracts.  The wage rate determination is included in these Specifications.

Title VI Compliance

The City of Webster City, Iowa, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, or disability in consideration for an award.

Community Development Block Grant Section 3 Compliance

The following (referred to as the section 3 clause) is included in this Notice to comply with CDBG requirements:

  1. The work to be performed under this contract is subject to the requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (section 3). The purpose of section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing.
  2. The parties to this contract agree to comply with HUD’s regulations in 24 CFR part 135, which implement section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 135 regulations.
  3. The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers’ representative of the contractor’s commitments under this section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin.
  4. The contractor agrees to include this section 3 clause in every subcontract subject to compliance with regulations in 24 CFR part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR part 135. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR part 135.
  5. The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the contractor’s obligations under 24 CFR part 135.
  6. Noncompliance with HUD’s regulations in 24 CFR part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts.
  7. With respect to work performed in connection with section 3 covered Indian housing assistance, section 7(b) of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 450e) also applies to the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian-owned Economic Enterprises. Parties to this contract that are subject to the provisions of section 3 and section 7(b) agree to comply with section 3 to the maximum extent feasible, but not in derogation of compliance with section 7(b).

Completion of Work

The Notice to Proceed is anticipated to be issued after satisfactory review of executed bonds, insurance and contract.  Each work area shall be diligently worked to completion.  Work may be suspended during periods of inactivity between locations.  The project is anticipated to be completed by November 30, 2022.

The Contractor shall fully complete the project prior to the completion date.  Full completion includes having all pavement and surface restoration and ALL work areas open to use by the public. Work areas, once commenced shall be diligently worked to completion.  Working days may b e suspended by the Resident Engineer when work has been completed at any work location such that the area is open to pedestrian traffic.  Should the Contractor fail to fully complete the work within the time allotted, liquidated damages of $250 per working day shall be applied for each calendar day until the work is fully complete.

The City of Webster City does hereby reserve the right to reject any or all bids, waive informalities and to enter into such contract, or contracts, as it deems to be in the best interest of the City.

The Notice is given by authority of the City Council of the City of Webster City, Iowa.

                                    Dated at Webster City, Iowa this __ day of September, 2022

                                                                        __________________________________
                                                                        John Hawkins, Mayor

                                                                        ATTEST:

                                                                        ___________________________________
                                                                        Karyl K. Bonjour, City Clerk

Posted on City of Webster City website on the ___ day of September, 2022


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City of Webster City

Webster City, Iowa

Boone River Trail Panel Replacement Project 


ADDENDUM NO. 1

Notice to Bidders:

Contractors have expressed questions about the completion date, the correct date for the project completion is Nov. 30, 2022.

This addendum will be posted on the on the City of Webster City website: https://webstercity.com/

Acknowledgement of this addendum on your “Proposal Form” is required as this will become part of the full contract agreement. 

If you have any other concerns about this project or contract documents please contact me.

Thank you.
                                       
Dedra Nerland, Public Works Management Assistant
Public Works Department
City of Webster City 
P.O. Box 217, 400 Second Street
Webster City, IA  50595                                   

Phone:  515-832-9139
E-mail:  dnerland@webstercity.com

DOWNLOAD A COPY OF THE OFFICIAL ADDENDUM NOTICE

 

ADDENDUM NO. 2 

Notice to Bidders: 

This addendum is related to an error in the mapping of the locations specified for this project. Attached is the corrected version of the map. Instead of having three locations, there are only two areas that will need repair as part of this project. 

Area 1: 151 Lineal Feet 

Area 2: 40 Lineal Feet 

A pre-bid meeting will also be held on September 22, 2022 at 8am. The location of the pre-bid meeting will be at the intersection of Ohio and the emergency access road to the Boone River Trail. The pre-bid meeting is not mandatory and an addendum will be issued after the meeting to answer all questions received at the pre-bid meeting. 

Addendum number 2 also modifies the bid due date to September 27, 2022 at 10:00 a.m. Bids will be read at 10:05 a.m. on September 27, 2022 in the City Council Chambers located at 400 2nd Street, Webster City, IA 50595. 

The Proposal Form has also been updated and bidders will need to use the attached Proposal Form to submit their bid. 

This addendum will be posted on the City of Webster City website: https://webstercity.com/ 

Acknowledgement of this addendum on your “Proposal Form” is required as this will become part of the full contract agreement. 

If you have any other concerns about this project or contract documents, please contact me. 

Thank you. 

Dedra Nerland, Public Works Management Assistant 
Public Works Department 

City of Webster City 
P. O. Box 217, 400 Second Street 
Webster City, IA 50595 

Phone: 515-832-9139 
E-mail: dnerland@webstercity.com 

DOWNLOAD A COPY OF THE OFFICIAL ADDENDUM NOTICE

DOWNLOAD A COPY OF THE PROPOSAL FORM

 

 

ADDENDUM NO. 3 

Notice to Bidders: 

This addendum is related to an error in federal provisions required as part of this contract. The Intent to Comply with Section 3 Requirements and Section 3 Clause have been updated since the version included in the RFP. The attached Intent to Comply with Section 3 Requirements and Section 3 Clause are to be used instead of the ones incorporated in the original RFP. These will be incorporated into the full contract and must be returned with all submitted bids. 

This addendum will be posted on the City of Webster City website: https://webstercity.com/ 

Acknowledgement of this addendum on your “Proposal Form” is required as this will become part of the full contract agreement. 

If you have any other concerns about this project or contract documents, please contact me. 

Thank you. 

Dedra Nerland, Public Works Management Assistant 
Public Works Department 

City of Webster City 
P. O. Box 217, 400 Second Street 
Webster City, IA 50595 

Phone: 515-832-9139 
E-mail: dnerland@webstercity.com 

 

 

DOWNLOAD A COPY OF THE OFFICIAL ADDENDUM NOTICE INCLUDING THE INTENT TO COMPLY WITH SECTION 3 REQUIREMENTS 

Public Hearing on Proposed Contract Documents and Estimated Costs for Improvement

Notice is hereby given that a public hearing will be held by the City of Webster City, Iowa on the proposed Contract Documents (plans, specifications, and form of contract) and estimated total cost for the Lincoln Drive Reconstruction Project at its meeting at 6:05 P.M. on the 17th day of October, 2022, in said City Council Chambers, Webster City City Hall, 400 Second Street, Webster City, Iowa 50595.

Time and Place for Filing Sealed Proposals

Sealed bids for the work comprising the improvements as stated below must be filed before 2:00 P.M. according to the clock in said City Council Chambers on the 12th day of October, 2022, at the reception desk in the City Hall, 400 Second Street, Webster City, Iowa 50595.

Time and Place Sealed Proposals Will be Opened and Considered

Sealed proposals will be opened by the City Staff and bids tabulated at 2:00 P.M. on the 12th day of October, 2022, in said City Council Chambers.  Bids will be considered by the City Council at its meeting on the 17th of October, 2022 at 6:05 P.M.  The City Council may award a Contract at said meeting, or at such other time and place as shall then be announced.

Contract Documents

A copy of said plans, specifications, and form of contract, and estimated total cost is now on file in the office of the City Clerk and may be examined at Webster City City Hall, 400 Second Street, Webster City, Iowa 50595.

An electronic copy of the Contract Documents is available at www.snyder-associates.com/bids for no cost and choosing the Lincoln Drive Reconstruction Project on the left. Project information, estimated total cost, and planholder information is available for no cost at the same link.  Downloads of the Contract Documents require the user to register for a free membership at www.QuestCDN.com.

Paper copies of the Contract Documents are available from Snyder & Associates, Inc., 911 Central Avenue, Fort Dodge, Iowa 50501, for a fee of Twenty-five Dollars ($25.00) per set.  This fee is refundable, provided the following conditions are met: (1) The Contract Documents are returned complete and in a reusable condition, and (2) they are returned within fourteen (14) calendar days after the award of the project.  You must call 515-573-2030 in advance to reserve a paper copy.

General Nature of the Public Improvement

LINCOLN DRIVE RECONSTRUCTION PROJECT

The Lincoln Drive Reconstruction Project is located on Lincoln Drive east of the Hillcrest intersection, approximately 1100’ to the east terminus, within the City of Webster City.   The project consists of approximately 2370 LF of curb and gutter,  1345 tons of HMA Pavement Standard Traffic ½ Inch Mix, PG 58-28S; 396 SY of PCC Driveway Pavement; 5100 SY of subbase preparation; 5100 SY of 8” modified subbase; spot repair of 8” sanitary sewer; 111 LF 15” Class III RCP trenched storm sewer; 167 LF of 24” Class III RCP trenched storm sewer;  110 LF of trenchless 12” PVC storm sewer; 2935 LF of subdrain with cleanouts and connections; 979 LF CIPP Main Lining, UV Cure, 8” Dia. and related televising and service reinstatement; replacement of 10 each sanitary sewer service stubs, 4” dia.; 1135 LF 8” PVC water main with fittings; 5 each 8” gate valves; 18 each 1” water services; 4 each fire hydrants; 43 VF Centrifugally Cast Cementitious Mortar Lining With Epoxy Seal;  temporary traffic control, erosion control and seeding, and various related removals and improvements.

Bid Security

Each Bidder shall accompany its bid with bid security as defined in Iowa Code Section 26.8, as security that the successful Bidder will enter into a Contract for the work bid upon and will furnish after the award of Contract a corporate Surety Bond, in a form acceptable to the City of Webster City, for the faithful performance of the Contract, in an amount equal to one hundred percent (100%) of the amount of the Contract.  The Bidder’s security shall be in the amount fixed in the Instructions to Bidders and shall be in the form of a cashier’s check or a certified check drawn on an FDIC insured bank in Iowa or on an FDIC insured bank chartered under the laws of the United States; or a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States; or a Bid Bond on the form provided in the Contract Documents with corporate Surety satisfactory to the City of Webster City.  The bid shall contain no condition except as provided in the specifications.

Performance, Payment, and Maintenance Bond

Each successful Bidder will be required to furnish a corporate Surety Bond in an amount equal to one hundred percent (100%) of its Contract price.  Said Bond shall be issued by a responsible Surety approved by the City of Webster City and shall guarantee the faithful performance of the Contract and the terms and conditions therein contained and shall guarantee the prompt payment of all material and labor, and protect and save harmless the City of Webster City from claims and damages of any kind caused by the operations of the Contract and shall also guarantee the maintenance of the improvement caused by failures in materials and construction for a period of two (2) years from and after acceptance of the Contract.

Title VI Compliance

The City of Webster City, Iowa, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, or disability in consideration for an award.

Completion of Work

The Notice to Proceed is anticipated to be issued after satisfactory review of executed bonds, insurance, and contract, in the spring of 2023 with a late start date of May 2, 2023.

The Contractor shall fully complete the project within 65 Working Days.  Fully completion includes having all pavement, driveways, roadway signage, utility adjustments, and site restoration and ALL work areas open to use by the public.  Work once commenced shall be diligently worked to completion.  Should the Contractor fail to fully complete the work within the time allotted, liquidated damages of One Thousand Dollars ($1,000) per working day shall be applied for each calendar day until the work is fully complete.

The City of Webster City does hereby reserve the right to reject any or all bids, to waive informalities, and to enter into such contract, or contracts, as it shall deem to be in the best interest of the City.

This Notice is given by authority of the City Council of the City of Webster City, Iowa.

 

Dated at Webster City, Iowa, this 19th day of September, 2022.

 

                                                                       

John Hawkins, Mayor

 

ATTEST:

 

                                                                        

Karyl K. Bonjour, City Clerk

Posted on City of Webster City website on the 20th day of September, 2022.

Posted at Master Builders of Iowa Plan Room on the 20th day of September, 2022.

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 Notice is hereby given that sealed bids will be received by the City Clerk of the City of Webster City, Iowa, at City Hall, 400 Second Street, Webster City, Iowa 50595, before 2:00 P.M. on October 25, 2022, for Furnishing an Electric Power Transformer for the Reisner Substation for the City of Webster City, Iowa. At said time, the bids will be publicly opened and read aloud in the Council Chambers, 400 Second Street, Webster City, Iowa 50595. Bids will be considered by the City Council at its meeting at 6:05 PM on November 7, 2022 in the Council Chambers at City Hall, 400 Second Street, Webster City, Iowa 50595. The City Council may award contracts at said meeting or at such other time and place as shall then be announced. 

The equipment to be supplied is described in general as follows: 

Power Transformer: One (1) 12.0/16.0/20.0 MVA at 55°C, 13.44/17.92/22.4 MVA at 65°C, ONAN/ONAF/ONAF, 

67 kV Delta to 13.2 GRDY/7.62 kV with LTC and accessories 

The above equipment shall be in accordance with the specifications and proposed form of contract now on file in the office of the Municipal Electric Utility in said City of Webster City, Iowa, by this reference made a part hereof, as though fully set out and incorporated herein. 

Complete digital project bidding documents are available at www.questcdn.com. You may download the digital plan documents at no charge by inputting Quest project #8299111 on the website’s Project Search page. Please contact QuestCDN.com at 952-233-1632 or info@questcdn.com for assistance in free membership registration, downloading, and working with this digital project information. An optional paper set of the proposal forms and specifications at no charge for individual use may be obtained from the office of the Engineer, DGR Engineering, 1302 South Union, P.O. Box 511, Rock Rapids, Iowa 51246, telephone 712-472-2531, Fax 712-472-2710, e-mail: dgr@dgr.com. 

Each bid shall be made out on a blank form furnished by the Utility and must contain bid security as required by Iowa Code Section 26.8. The bidder’s security shall be in the form of either (1) a cashier’s check or certified check drawn on a state-chartered or federally chartered bank, in an amount equal to ten (10) percent of the amount of the Bid; or (2) a certified share draft drawn on a state-chartered or federally chartered credit union, in an amount equal to ten (10) percent of the amount of the Bid; or (3) a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in an amount equal to ten (10) percent of the amount of the Bid. The bid security shall be made payable to the City of Webster City, Iowa. The bid security must not contain any conditions either in the body or as an endorsement thereon. Such bid security shall be forfeited to the City as liquidated damages in the event the successful bidder fails or refuses to enter into a contract within fifteen (15) days after the award of contract and post a satisfactory Performance and Payment Bonds. 

The sealed envelope containing the bid shall be clearly marked “BID ENCLOSED – FURNISHING AN ELECTRIC POWER TRANSFORMER – REISNER SUBSTATION” on the outside of the envelope. 

Payment to the Supplier will be made as described in the Material Agreement. 

Delivery of the Power Transformer shall be by the date set in the General Requirements

Award of the Contract, if an award is made, will be made to the lowest responsible and responsive bidder. It is the intent of the Owner to award one (1) Contract for the Power Transformer based on the total evaluation price and guaranteed delivery date. 

By virtue of statutory authority, a preference will be given to products and provisions grown, and coal produced within the State of Iowa, and preference shall be given to Iowa domestic labor in the construction of said improvements. The Owner will, in evaluating Bids, consider the requirements of the resident bidder preference law, and allow such preferences to resident bidders as are required to be allowed under State Law. Bidder shall, when submitting a Bid, furnish an executed Bidder Status Form for the Owner to use when applying the preference law. Failure to submit a fully completed Bidder Status Form with the bid may result in the bid being deemed nonresponsive and rejected. 

The City Council reserves the right to defer acceptance of any proposal for a period not to exceed thirty (30) days after the date proposals are received and no proposal may be withdrawn during this period. The City Council also reserves the right to reject any or all bids, to waive informalities and irregularities in the form of the bid, and enter into such contract as it shall deem to be in the best interest of the Utility. 

Publication upon order of the City Council of Webster City, Iowa. 

Dated this 20th day of September 2022. 

CITY OF WEBSTER CITY, IOWA 

By /s/ John Hawkins 

ATTEST: Mayor 

/s/ Karyl K. Bonjour 

City Clerk 

 

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