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Bid Postings

EAST SIDE CONVERSION PROJECT

NOTICE TO BIDDERS AND NOTICE OF PUBLIC HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR CONSTRUCTION OF “EAST SIDE CONVERSION PROJECT”, IN AND FOR THE CITY OF WEBSTER CITY, IOWA, AND THE TAKING OF BIDS FOR SAID IMPROVEMENTS

Sealed proposals, subject to the conditions contained herein, will be received at the office of the City Clerk in City Hall, 400 Second Street, Webster City, Iowa, 50595, until 3:00 o’clock p.m. on the 5th day of June, 2024 for: Construction of “East Side Conversion Project”, as hereinafter described in general and as described in detail in the plans and specifications now on file in the office of the City Clerk, Webster City, Iowa.

Proposals received will be opened, read aloud, tabulated, and referred to the City Council for consideration at 6:05 p.m. on the 17th day of June, 2024. Bids will be acted upon at such time or at such later time as may then be fixed. Prior thereto, at said time specified above, in the City Council Chambers at Webster City Hall, a hearing will be held on the proposed plans, specifications, form of contract, and estimate of cost for said Improvements, and at said hearing any interested person may appear and file objections thereto.

The extent of the work involved is the furnishing of labor and new materials (other than materials to be provided by Owner) for installing underground electric facilities, including conduit, cable (600 volt and 15kV class), transformers, pedestals, and related items in accordance with the contract documents.

The Proposal shall be made out on the form furnished by the City of Webster City and obtained from P&E Engineering Co., and must be accompanied in a separate sealed envelope by either: (1) a certified check, or a cashier’s check drawn on an Iowa bank, or a bank chartered under the laws of the United States, in an amount of 5% of bid amount; or (2) a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, in an amount of 5% of bid amount; or (3) a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the penal sum of 5% of bid amount.

The bid security shall be made payable to the City Clerk of the City of Webster City, Iowa.

The bid security must not contain any conditions either in body or as an endorsement thereon. The bid security shall be forfeited to the City as liquidated damages in the event the successful bidder fails or refuses to enter into contract within ten (10) days after the award of contract and post bond satisfactory to the City insuring the faithful fulfillment of the contract and the maintenance of said work, if required, pursuant to the provisions of this notice and the other contract documents. The City will accept bid bond forms that meet the Requirements of Iowa Code Section 26.8.

Contractors and subcontractors shall include all applicable taxes in the bid amount. The City is not exempt from State of Iowa Sales and Use tax for materials that are incorporated into an electric utility project.

Bidders shall not be permitted to withdraw their bids for a period of sixty (60) days after the same are opened.

By virtue of statutory authority, a preference will be given to products and provisions grown and produced within the State of Iowa and to Iowa domestic labor.

In accordance with Iowa statutes, a resident bidder shall be allowed a preference as against a nonresident bidder from a state or foreign country if that state or foreign country gives or requires any P & E Engineering Co. 00100-2 May 6, 2024, preference to bidders from that state or foreign country, including but not limited to any preference to bidders, the imposition of any type of labor force preference, or any other form of preferential treatment to bidders or laborers from that state or foreign country. The preference shall be equal to the preference given or required by the state or foreign country in which the nonresident bidder is a resident. In the instance of a resident labor force preference, a nonresident bidder shall apply the same resident labor force preference to a public improvement in this state as would be required in the construction of a public improvement by the state or foreign country in which the nonresident bidder is a resident.

Bidders will be required to complete a Bidder Status Form from the Iowa Department of Labor regarding the Contractor’s resident status within the State of Iowa and to submit that form with the bid. Failure to submit a fully completed Bidder Status Form with the bid may result in the bid being deemed nonresponsive and rejected.

The Contractor has the option to commence work at any time after the Notice to Proceed is issued. All work must be completed on or before December 31, 2025.

The Contractor will be paid each month ninety-five (95) percent of the Engineer’s estimate of the value of acceptable work completed at the end of the preceding month. Final payment will be made in accordance with Iowa Code chapters 26 and 573, as amended. No partial or final payment will be due until the Contractor has certified to the City that the materials, labor and services involved in each estimate have been paid for in accordance with the requirements stated in the specifications.

The successful bidder will be required to furnish a bond in an amount equal to one hundred (100) percent of the contract price, said bond to be issued by a responsible surety approved by the Owner and which shall guarantee a faithful performance of the Contract and the terms and conditions therein contained and shall guarantee the prompt payment of all materials and labor and protect and save harmless the Owner from claims and damages of any kind caused by the operations of the Contractor and shall also guarantee the maintenance of the improvements constructed for a period of two (2) years after completion and acceptance by the Owner.

Plans and specifications governing the construction of the proposed improvements have been prepared by P&E Engineering Co., which plans and specifications and the proceedings of the Owner referring to and defining said proposed improvements are hereby made a part of the Notice by reference, and the proposed contract shall be executed in compliance therewith. Copies of said plans and specifications are now on file with the City Clerk and at the offices of P&E Engineering Co., and may be examined by the bidders.

Plans and specifications may be obtained from P&E Engineering Co., by contacting Al Powers at 515-979-7496 (cell) or by email at arpowers@peengr.com. Bidding documents may be obtained electronically at no cost. A single copy of the Bidding documents in paper form may also be obtained at no cost from the Engineer.

Published upon order of the City Council of the City of Webster City, Iowa.

CITY OF WEBSTER CITY

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FY 2025 HMA IMPROVEMENTS PROJECT

Notice is hereby given that a public hearing will be held by the City of Webster City, Iowa on the proposed Contract Documents (plans, specifications, and form of contract) and estimated total cost for the FY 2025 HMA Improvements Project at its meeting at 6:05 P.M. on the 17th day of June, 2024, in said City Council Chambers, Webster City City Hall, 400 Second Street, Webster City, Iowa 50595.

Time and Place for Filing Sealed Proposals

Sealed bids for the work comprising the improvements as stated below must be filed before 2:00 P.M. according to the clock in said City Council Chambers on the 11th day of June, 2024, at the reception desk in the City Hall, 400 Second Street, Webster City, Iowa 50595.

Time and Place Sealed Proposals Will be Opened and Considered

Sealed proposals will be opened by the City Staff and bids tabulated at 2:00 P.M. on the 11th day of June, 2024, in said City Council Chambers. Bids will be considered by the City Council at its meeting on the 17th of June, 2024 at 6:05 P.M. The City Council may award a Contract at said meeting, or at such other time and place as shall then be announced.

Contract Documents

A copy of said plans, specifications, and form of contract, and estimated total cost is now on file in the office of the City Clerk and may be examined at Webster City City Hall, 400 Second Street, Webster City, Iowa 50595.

An electronic copy of the Contract Documents is available at www.snyder-associates.com/bids for no cost and choosing the FY 2025 HMA Improvements Project on the left. Project information, estimated total cost, and planholder information is available for no cost at the same link. Downloads of the Contract Documents require the user to register for a free membership at www.QuestCDN.com.

Paper copies of the Contract Documents are available from Snyder & Associates, Inc., 911 Central Avenue, Fort Dodge, Iowa 50501, for a fee of Twenty-five Dollars ($25.00) per set. This fee is refundable, provided

the following conditions are met: (1) The Contract Documents are returned complete and in a reusable condition, and (2) they are returned within fourteen (14) calendar days after the award of the project. You must call 515-573-2030 in advance to reserve a paper copy.

 

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FURNISHING 15kV INDOOR METALCLAD SWITCHGEAR - REISNER SUBSTATION

Notice is hereby given that sealed bids will be received by the City Clerk of the City of Webster City, Iowa, at City Hall, 400 Second Street, Webster City, Iowa 50595, before 2:00 P.M. on June 18, 2024, for Furnishing 15 kV Indoor Metalclad Switchgear for Reisner Substation for the City of Webster City, Iowa. At said time, the bids will be publicly opened and read aloud in the Council Chambers, 400 Second Street, Webster City, Iowa 50595. Bids will be considered by the City Council at its meeting at 6:05 PM on July 1, 2024 in the Council Chambers at City Hall, 400 Second Street, Webster City, Iowa 50595. The City Council may award the contract at said meeting or at such other time and place as shall then be announced.

The equipment to be supplied is described in general as follows: Furnishing and installing a new lineup of 15 kV indoor metalclad switchgear including eight (8) vacuum circuit breakers with related controls and accessories. The above equipment shall be in accordance with the specifications and proposed form of contract now on file in the office of the Municipal Electric Utility in said City of Webster City, Iowa, by this reference made a part hereof, as though fully set out and incorporated herein.

Complete digital project bidding documents are available at www.questcdn.com. You may download the digital plan documents at no charge by inputting Quest project #9124141 on the website’s Project Search page. Please contact QuestCDN.com at 952-233-1632 or info@questcdn.com for assistance in free membership registration, downloading, and working with this digital project information. An optional paper set of the proposal forms and specifications at no charge for individual use may be obtained from the office of the Engineer, DGR Engineering, 1302 South Union, P.O. Box 511, Rock Rapids, Iowa 51246, telephone 712-472-2531, Fax 712-472-2710, e-mail: dgr@dgr.com.

Each bid shall be made out on a blank form furnished by the Utility and must contain bid security as required by Iowa Code Section 26.8. The bidder’s security shall be in the form of either (1) a cashier’s check or certified check drawn on a state-chartered or federally chartered bank, in an amount equal to ten (10) percent of the amount of the Bid; or (2) a certified share draft drawn on a state-chartered or federally chartered credit union, in an amount equal to ten (10) percent of the amount of the Bid; or (3) a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in an amount equal to ten (10) percent of the amount of the Bid. The bid security shall be made payable to the City of Webster City, Iowa. The bid security must not contain any conditions either in the body or as an endorsement thereon. Such bid security shall be forfeited to the City as liquidated damages in the event the successful bidder fails or refuses to enter into a contract within fifteen (15) days after the award of contract and post a satisfactory Performance Bond.

The sealed envelope containing the bid shall be clearly marked “BID ENCLOSED -BFURNISHING 15 kV INDOOR METALCLAD SWITCHGEAR – REISNER SUBSTATION” on the outside of the envelope.

Payment to the Supplier will be made as described in the Material Agreement.

Delivery of the Switchgear shall be by the date set in the General Requirements.

By virtue of statutory authority, a preference will be given to products and provisions grown, and coal produced within the State of Iowa, and preference shall be given to Iowa domestic labor in the construction of said improvements. The Owner will, in evaluating Bids, consider the requirements of the resident bidder preference law, and allow such preferences to resident bidders as are required to be allowed under State Law. Bidder shall, when submitting a Bid, furnish an executed Bidder Status Form for the Owner to use when applying the preference law. Failure to submit a fully completed Bidder Status Form with the bid may result in the bid being deemed nonresponsive and rejected.

The City Council reserves the right to defer acceptance of any proposal for a period not to exceed thirty (30) days after the date proposals are received and no proposal may be withdrawn during this period. The City Council also reserves the right to reject any or all bids, to waive informalities and irregularities in the form of the bid, and enter into such contract as it shall deem to be in the best interest of the Utility.

Publication upon order of the City Council of Webster City, Iowa.

Dated this 21st day of May 2024.

CITY OF WEBSTER CITY, IOWA

By /s/ John Hawkins
Mayor

ATTEST: /s/ Karyl K. Bonjour
City Clerk

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2024 HVAC SYSTEM REPLACEMENT - Webster City Municipal Building

Sealed proposals for alterations at the Webster City Municipal Building, 400 S. 2nd St, Webster City, IA 50595, will be received by the City of Webster City, at the office of the Webster City City Clerk, until 2:00 P.M., on the 21st day of June 2024. Said proposals will be publicly opened and tabulated on said date. At such later time as the City Council may determine, said proposals will be considered and acted upon by the City Council.

B. Bids received after the time and date stated above will not be considered and will be returned to bidder.

C. Work under this contract includes replacement of rooftop and interior HVAC equipment, associated mechanical and electrical work, repairs to existing membrane roof assemblies, selective interior demolition, replacement of interior finishes and other related work.

D. Each proposal shall be made on the official bid proposal form prepared for this purpose, which may be obtained from the Engineer. Any alteration in the official bid proposal form will entitle the City Council at its option to reject the proposal involved from consideration. Each proposal shall be accompanied by a bid bond or a certified check or cashier’s check, drawn on a solvent state or national bank, or a certified share draft drawn on a credit union in Iowa, and filed in a sealed envelope separate from the one containing the proposal. The bidder’s certified check or bid bond shall be in an amount equal to five percent (5%) of the amount of the proposal, made payable to the City of Webster City, Iowa. The check may be cashed by the City Council or the bid bond forfeited to the City Council as liquidated damages in the event the successful bidder fails to enter into a contract and file acceptable bonds satisfactory to the City Council assuring the faithful fulfillment of the contract and maintenance of said improvements as required by law within 10 days after the acceptance of the successful bidder’s proposal.

E. The City Council reserves the right to reject any or all proposals, or to defer action on the proposals for a period of not to exceed 30 days from and after the date and time specified in this notice for receiving proposals.

F. The successful bidder will be required to furnish a Performance Bond and a Payment Bond, each in an amount equal to 100 percent of the contract price. Said bonds are to be issued by a responsible Surety approved by the City Council and shall guarantee that the Principal will promptly make payment to all persons, firms, subcontractors and corporations furnishing materials for or performing labor in the prosecution of the work stated and the faithful performance of the contract and the terms and conditions therein contained and the guarantee that all work performed and materials furnished shall be free from defects for a period of one (1) year from the time of acceptance of said improvements by the City Council. Webster City Municipal Bldg HVAC Replacement

00 1113 – 2 / 4 Advertisement for Bids

G. Payment to the Contractor for said improvements will be made in monthly increments based on the estimated progress of the Contractor in performing the contract. Payment will be made from cash on hand and from such other funds as are available to the City Council that may be legally used for such purpose.

H. At least 10 days before each progress payment falls due (but not more often than once a month), the Contractor will submit to the Engineer a partial payment estimate filled out and signed by the Contractor covering the work performed during the period covered by the partial payment estimate and supported by such data as the Engineer may reasonably require. If payment is required on the basis of materials and equipment not incorporated in the work but delivered and suitably stored at or near the site, the partial payment estimate shall also be accompanied by such supporting data, satisfactory to the City Council, as will establish the City Council’ title to the material and equipment and protect the City Council’ interest therein, including applicable insurance. The Engineer will, within 10 days after receipt of each partial payment estimate, either indicate in writing approval of payment and present the partial payment estimate to the City Council, or return the partial payment estimate to the Contractor indicating in writing the reasons for refusing to approve payment. In the latter case, the Contractor may make the necessary corrections and resubmit the partial payment estimate.

The City Council will, within 10 days of presentation to the City Council of an approved partial payment estimate, pay the Contractor a progress payment on the basis of the approved partial payment estimate.

I. The City Council shall retain from each monthly payment five percent (5.0%) of that amount which is determined to be due according to the estimate of the Engineer. The retainage shall constitute a fund for the payment of claims for materials furnished and labor performed on said improvement and will be held and disposed of by the City Council as hereinafter provided. Such monthly payment shall in no way be construed as an act of acceptance for any part of the work partially or totally completed. Final payment of the retainage due the Contractor will be made not earlier than 31 days after the final acceptance of said work by the City Council subject to the conditions and in accordance with the provisions of Chapter 573 of the Code of Iowa.

J. Work covered by partial payment shall not be construed as relieving the Contractor of the sole responsibility for the care and protection of the work upon which payments have been made or the restoration of any damaged work, or as a waiver of the rights of the City Council to require the fulfillment of all terms of the contract documents. No such partial or final payment will be due until the Contractor has certified to the City Council that the materials, labor and services involved in each estimate have been paid for in accordance with the requirements stated in the specifications.

K. The Contractor shall indemnify and save the City Council or the City Council’ agents harmless from all claims growing out of the lawful demands of subcontractors, laborers, workers, material suppliers and furnishers of machinery, equipment, tools and all supplies incurred in the Webster City Municipal Bldg HVAC Replacement

00 1113 – 3 / 4 Advertisement for Bids furtherance of the performance of the work on said improvements. The Contractor shall, at the City Council’ request, furnish satisfactory evidence that all obligations of the nature designated above have been paid, discharged or waived.

L. If the Contractor fails to do so, the City Council may, after having notified the Contractor, either pay unpaid bills or withhold from the Contractor’s unpaid compensation, a sum of money deemed reasonably sufficient to pay any and all such lawful claims until satisfactory evidence is furnished that all liabilities have been fully discharged whereupon payment to the Contractor shall be resumed in accordance with the terms of the contract documents, but in no event shall the provisions of this sentence be construed to impose any obligations upon the City Council to either the Contractor, his Surety or any third party. In paying any unpaid bills of the Contractor, any payment so made by the City Council shall be considered as a payment made under the contract documents by the City Council to the Contractor and the City Council shall not be liable to the Contractor for any such payments made in good faith.

M. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes provided that the award of contract will be made to the lowest responsible bidder submitting the lowest responsive bid, which shall be determined without regard to state or local laws giving preference to factors other than the amount of the bid.

N. Work under the proposed contract shall be commenced immediately after the award of the contract and shall be completed and ready for operation not later than 365 calendar days after the notice to proceed, subject to any extension of time which may be granted by the City Council.

O. Before final payment will be made, the Contractor shall file in duplicate with the City Council an itemized statement showing the amount of Iowa sales tax and to whom paid on all materials which have become part of the finished work.

P. Plans and specifications governing the construction of the proposed improvements have been prepared by Roseland Mackey Harris Architects, P.C., which plans and specifications and the official proceedings of the City Council referring to and defining said proposed improvements are hereby made a part of this Notice and the proposed contract by this reference, and shall be executed in compliance therewith.

Q. Prebid conference and site walkthrough has been scheduled for 2:00 p.m. on May 28th, 2024 at the Project Site. General contract and subcontract bidders and suppliers are required to contact the Engineer at the following address and phone number no less than one (1) business day before prebid conference date to indicate their intention to attend. Representatives of the Engineer will be in attendance. Information relevant to the Bid Documents will be recorded in an Addendum, issued to Bid Document recipients.

R. Plans, specifications and proposed contract documents are on file with the Engineer, for examination by bidders. Copies of said plans, specifications, Form of Proposal blanks and Webster City Municipal Bldg HVAC Replacement

00 1113 – 4 / 4 Advertisement for Bids

Form of Contract may be obtained from Brewer Engineering Consultants, PLC, 905 Washington Ave SE, Bondurant, Iowa 50035, 515-957-8806, upon written request and deposit of $100.00 per set after May 20, 2024. A refund of $100.00 per document set returned in good and usable condition within 10 days after the date of receiving bids will be returned to the requesting firm.

S. Bidding Documents may be obtained from Beeline+Blue, 2507 Ingersoll Avenue, Des Moines, IA 50312, (515) 244-1611, www.beelineandblue.com.

 

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