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Notice to Bidders

2021 River Street Water Main Project

CITY OF WEBSTER CITY, IOWA PUBLIC IMPROVEMENT PROJECT

Public Hearing on Proposed Contract Documents and Estimated Costs for Improvement

Notice is hereby given that a public hearing will be held by the City of Webster City, Iowa on the proposed Contract Documents (plans, specifications, and form of contract) and estimated total cost for the 2021 River Street Water Main Project at its meeting at 6:05 P.M. on the 19th day of July 2021, in said City Council Chambers, Webster City City Hall, 400 Second Street, Webster City, Iowa 50595.

 

Time and Place for Filing Sealed Proposals

Sealed bids for the work comprising the improvements as stated below must be filed before 3:00 P.M. according to the clock in said City Council Chambers on the 8th day of July 2021, at the reception desk in the City Hall, 400 Second Street, Webster City, Iowa 50595.  Bids received after the deadline for submission of bids as stated herein shall not be considered and shall be returned to the late bidder unopened.

 

Time and Place Sealed Proposals Will be Opened and Considered                                                                                 
Sealed proposals will be opened by the City Staff and bids tabulated at 3:00 P.M. on the 8th day of July 2021, in said City Council Chambers.  Bids will be considered by the Public Works Director or his designee at its meeting on the 19th day of July 2021 at 6:05 P.M.  The City Council may award a Contract at said meeting, or at such other time and place as shall then be announced.

 

Contract Documents

A copy of said plans, specifications, and form of contract, and estimated total cost is now on file in the office of the City Clerk and may be examined at Webster City City Hall, 400 Second Street, Webster City, Iowa 50595.

An electronic copy of the Contract Documents is available at www.snyder-associates.com under the Bids tab for no cost and choosing the 2021 River Street Water Main Project on the left. Project information, estimated total cost, and planholder information is available for no cost at the same link.  Downloads of the Contract Documents require the user to register for a free membership at www.QuestCDN.com.

Paper copies of the Contract Documents are available from Snyder & Associates, Inc., 2727 SW Snyder Boulevard, Ankeny, Iowa 50023 and at 911 Central Avenue, Fort Dodge, Iowa 50501, for a fee of Twenty-five Dollars ($25.00) per set.  This fee is refundable, provided the following conditions are met:  (1) The Contract Documents are returned complete and in a reusable condition, and (2) they are returned within fourteen (14) calendar days after the award of the project.  You must call 515-964-2020 in advance to reserve a paper copy.

General Nature of the Public Improvement

 

2021 River Street Water Main Project

The 2021 River Street Water Main Project is located in the east right of way of River Street from Ohio Street to Bank Street.  The project includes the installation of approximately 2,500 LF of 8” ductile iron water main, water service lines, new fire hydrants, 400 SY Full Depth PCC Patches, 400 SY of Pavement Removal.

 

Bid Security

Each Bidder shall accompany its bid with bid security as defined in Iowa Code Section 26.8, as security that the successful Bidder will enter into a Contract for the work bid upon and will furnish after the award of Contract a corporate Surety Bond, in a form acceptable to the City of Webster City, for the faithful performance of the Contract, in an amount equal to one hundred percent (100%) of the amount of the Contract.  The Bidder’s security shall be in the amount fixed in the Instructions to Bidders and shall be in the form of a cashier’s check or a certified check drawn on an FDIC insured bank in Iowa or on an FDIC insured bank chartered under the laws of the United States; or a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States; or a Bid Bond on the form provided in the Contract Documents with corporate Surety satisfactory to the City of Webster City.  The bid shall contain no condition except as provided in the specifications.

The City of Webster City reserves the right to defer acceptance of any bid for a period of thirty (30) calendar days after receipt of bids and no bid may be withdrawn during this period.

Performance, Payment, and Maintenance Bond

Each successful Bidder will be required to furnish a corporate Surety Bond in an amount equal to one hundred percent (100%) of its Contract price.  Said Bond shall be issued by a responsible Surety approved by the City of Webster City and shall guarantee the faithful performance of the Contract and the terms and conditions therein contained and shall guarantee the prompt payment of all material and labor, and protect and save harmless the City of Webster City from claims and damages of any kind caused by the operations of the Contract and shall also guarantee the maintenance of the improvement caused by failures in materials and construction for a period of two (2) years from and after acceptance of the Contract.

 

Title VI Compliance

The City of Webster City, Iowa, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, or disability in consideration for an award.

Completion of Work

The Notice to Proceed is anticipated to be issued after execution of contract documents, bond, and insurance submittals.

The Contractor shall substantially complete the project by October 15th, 2021.  Substantial completion includes having the water main installed and fully operational, roadway patching completed and ALL lanes opened to traffic.  Any delays due to weather, change orders, overruns of quantities, utility delays, or any other delays will not be considered as justification to modify the calendar date.  Should the Contractor fail to substantially complete the work by the completion date of October 15th, 2021, liquidated damages of One Thousand Dollars ($1,000) per calendar day shall be applied for each calendar day after October 15th, 2021, until the project is substantially completed.

The Contractor shall fully complete the project within 15 working days following substantial completion and notice to proceed when weather conditions allow (Permanent seeding can be applied between March 1 and May 31).  Fully complete shall be defined as surface restoration being completed and all improvements being ready for final acceptance.  Should the Contractor fail to fully complete the work within 15 working days following substantial completion, liquidated damages of Five Hundred Dollars ($500) per calendar day shall be applied for each calendar day after the 15 working days is charged until project is fully completed.

The City of Webster City does hereby reserve the right to reject any or all bids, to waive informalities, and to enter into such contract, or contracts, as it shall deem to be in the best interest of the City.

This Notice is given by authority of the City Council of the City of Webster City, Iowa.

Dated at Webster City, Iowa, this 7th day of June 2021.

 

                                                                       

Mayor of Webster City 

ATTEST:

                                                                                                                                               

Karyl K. Bonjour, City Clerk

Posted on City of Webster City website on the 8th day of June, 2021.

 

Posted at Master Builders International Plan Room on the 8th day of June, 2021.