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Notice to Bidders



Public Hearing on Proposed Contract Documents and Estimated Costs for Improvement

Notice is hereby given that a public hearing will be held by the City of Webster City, Iowa on the proposed Contract Documents (plans, specifications, and form of contract) and estimated total cost for the 2020 HMA Street Improvement Project at its meeting at 6:05 P.M. on the 8th day of September, 2020, in said City Council Chambers, Webster City City Hall, 400 Second Street, Webster City, Iowa 50595.

Time and Place for Filing Sealed Proposals

Sealed bids for the work comprising the improvements as stated below must be filed before 4:00 P.M. according to the clock in said City Council Chambers on the 27th day of August, 2020, at the reception desk in the City Hall, 400 Second Street, Webster City, Iowa 50595. As City Hall is closed due to COVID- 19 public health measures, bidders must contact the City Clerk at 515-832-9116 x 239 to receive bids submitted by hand on the day of the bid. Bids received after the deadline for submission of bids as stated herein shall not be considered and shall be returned to the late bidder unopened.

Time and Place Sealed Proposals Will be Opened and Considered

Sealed proposals will be opened by the City Staff and bids tabulated at 4:00 P.M. on the 27th day of August, 2020, in said City Council Chambers. Bids will be considered by the City Council at its meeting on the 8th of September, 2020 at 6:05 P.M. The City Council may award a Contract at said meeting, or at such other time and place as shall then be announced.

Contract Documents

A copy of said plans, specifications, and form of contract, and estimated total cost is now on file in the office of the City Clerk and may be examined at Webster City City Hall, 400 Second Street, Webster City, Iowa 50595.

An electronic copy of the Contract Documents is available at www.snyder-associates.com/bids for no cost and choosing the 2020 HMA Street Improvement Project on the left. Project information, estimated total cost, and planholder information is available for no cost at the same link. Downloads of the Contract Documents require the user to register for a free membership at www.QuestCDN.com.

Paper copies of the Contract Documents are available from Snyder & Associates, Inc., 911 Central Avenue, Fort Dodge, Iowa 50501, for a fee of Twenty-five Dollars ($25.00) per set. This fee is refundable, provided the following conditions are met: (1) The Contract Documents are returned complete and in a reusable condition, and (2) they are returned within fourteen (14) calendar days after the award of the project. You must call 515-573-2030 in advance to reserve a paper copy.

Notice to Bidders NB-1 2020 HMA Street Improvement Project

General Nature of the Public Improvement


The 2020 HMA Street Improvement Project is located at four locations within the City of Webster City: (1) Edgewood Drive from Superior Street to Oakwood Drive; (2) Lynx Avenue from Bank Street to Elm Street; (3) E Second Street from east of All Cultures Equal to City Limits (R35); and, (4) Public Parking Lot at First Street and Willson Avenue. The project consists of approximately 1354 tons of Granular Shoulder (City Furnished Material), 144 LF of curb and gutter, 1247 tons of HMA Pavement, 1⁄2 Mix, 58-28-S, 1722 tons of HMA Overlay Standard Traffic 1⁄2 Inch Mix, PG 58-28S, 2102 tons of HMA Overlay High Traffic 1⁄2 Inch Mix, PG 58-28H, 66 SY of 4” PCC Sidewalk, 56 SY of 6” PCC Sidewalk, 80 SF of detectable warnings, 133 SY of PCC Driveway Pavement, 7754 SY of milling, 127 STA painted pavement markings and legends, temporary traffic control and various related removals and improvements.

Bid Security

Each Bidder shall accompany its bid with bid security as defined in Iowa Code Section 26.8, as security that the successful Bidder will enter into a Contract for the work bid upon and will furnish after the award of Contract a corporate Surety Bond, in a form acceptable to the City of Webster City, for the faithful performance of the Contract, in an amount equal to one hundred percent (100%) of the amount of the Contract. The Bidder’s security shall be in the amount fixed in the Instructions to Bidders and shall be in the form of a cashier’s check or a certified check drawn on an FDIC insured bank in Iowa or on an FDIC insured bank chartered under the laws of the United States; or a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States; or a Bid Bond on the form provided in the Contract Documents with corporate Surety satisfactory to the City of Webster City. The bid shall contain no condition except as provided in the specifications.

Performance, Payment, and Maintenance Bond

Each successful Bidder will be required to furnish a corporate Surety Bond in an amount equal to one hundred percent (100%) of its Contract price. Said Bond shall be issued by a responsible Surety approved by the City of Webster City and shall guarantee the faithful performance of the Contract and the terms and conditions therein contained and shall guarantee the prompt payment of all material and labor, and protect and save harmless the City of Webster City from claims and damages of any kind caused by the operations of the Contract and shall also guarantee the maintenance of the improvement caused by failures in materials and construction for a period of two (2) years from and after acceptance of the Contract.

Title VI Compliance

The City of Webster City, Iowa, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, or disability in consideration for an award.

Notice to Bidders NB-2 2020 HMA Street Improvement Project

Completion of Work

The Notice to Proceed is anticipated to be issued after satisfactory review of executed bonds, insurance, and contract. Late Start Date is July 1, 2021. The project is anticipated to be complete by September 30, 2021.

The Contractor shall fully complete the project within 40 Working Days. Fully completion includes having all pavement, PCC sidewalk and ramps, pavement markings and site restoration and ALL work areas open to use by the public. Work areas, once commenced shall be diligently worked to completion. Working days may be suspended by the Engineer when work items has been completed at any work location such that the area is open to vehicle and pedestrian traffic. Should the Contractor fail to fully complete the work within the time allotted, liquidated damages of One Thousand Dollars ($1,000) per working day shall be applied for each calendar day until the work is fully complete.

The City of Webster City does hereby reserve the right to reject any or all bids, to waive informalities, and to enter into such contract, or contracts, as it shall deem to be in the best interest of the City.

This Notice is given by authority of the City Council of the City of Webster City, Iowa. Dated at Webster City, Iowa, this 20th day of July 2020.

John Hawkins, Mayor ATTEST:

Karyl K. Bonjour, City Clerk Posted on City of Webster City website on the ___ day of July 28, 2020.

Posted at Master Builders of Iowa Plan Room on the ___ day of July 28, 2020.

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